How do I backup Microsoft Office before reformat my computer?

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'Hi all, I'm going to reformat my DELL Laptop due to the fact that I currently have a malicious virus that I can do nothing to get rid of. And get all of the files like movies, music, and pictures backed up to my external hard drive. But, I don't know how to backup Microsoft Office. Is there any way to reformat hard drive or computer but keep Microsoft Office?'

In some cases, you are forced to reformat hard drives/computers or restore computer to factory settings. The action do help to fix errors, hardware problems or some other issues, but meanwhile, it will bring you new problems. You have to reinstall Microsoft Office and activate it again before you can use it normally later. Actually, it is really a tedious and time-consuming job. So, is there any way to keep Microsoft Office after system restore or computer/hard drive reformatting? The best solution here is to backup Microsoft Office before reformatting the hard drive or computer.

How to Backup Microsoft Office Before Reformatting Hard Drive or PC

To back up Microsoft Office before reformatting hard drive or PC, EaseUS file backup software is recommended. It is one of the most popular third-party backup utilities that allows you to back up the whole computer content including system, installed programs, settings, personal data, etc. Just taking simple steps, it can help you backup Microsoft Office before formatting or factory reset without reinstalling or reactivating. And except for backup, the program is also helpful to move Microsoft Office to a new computer. Next, let's see how to do the job with simple steps.

Step 1. Open EaseUS Todo Backup and select'File' as the backup mode.

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You may have a large amount of vital data to be protected as time goes on, such as documents, pictures, music, and videos, etc. It is always a good habit to have a backup on a regular basis. File Backup is one of the best choices for you to get over unexpected data loss.

Step 2. Select the files that you want to back up.

Step 3. Select a destination to save your backup of the selected files.

You'd better create the backup file in some other storage media or in some other drive. If not, there may be a risk of the backup file getting corrupted or destroyed.

Advanced backup settings are useful when you want to create a flexible and automatic backup plan.

The schedule is to create an automatic backup plan.

Backup options are to edit the advanced parameters.

The Image-reserve strategy is to reserve the limited image as per image retention rule.

Advanced backup settings are for reference only but not a prerequisite for backup.

Step 4. Click 'Proceed' to execute your operation.

How to Backup Outlook 2016 for Mac Data

Backing up data can be necessary thing to do in some cases, but it’s also a good habit to regularly backup your data to a safe location. Outlook 2016 for Mac is a great email client, but just like everything else in the computer world, nothing is immune from data loss, corruption, or other unfortunate events.

Backing up data from email client to local files not only keep your data safe, but can also free up space from mail servers.

Another important reason to backup Outlook 2016 for Mac data to OLM files is email migration. If you ever want to switch your client from Outlook to other clients such as Apple Mail or Thunderbird, you might need OLM files (archived proprietary data file format used by Outlook) to move your database.

So, if you haven’t backed up your emails, contacts, calendar entries, and other items from Outlook 2016 Mac to a safe location, do it now. The tutorial below will take you through each step.

You can do it either manually or use Mac Timemachine feature to set up automatic backups on regular basis.

Manual Backup of Outlook 2016 for Mac Data

Outlook 2016 for Mac (and other previous editions) use .OLM as the data file to store contents. You have to use the same file for backup and safekeeping.

Here are the simple steps:

1. On the tools tab, choose ‘Export’
2. Choose the items you want to backup. For the purpose of this article, choose everything since you want to backup the entire OUtlook 2016 database.
3. Choose the location to save the OLM files and click ‘Save’
4. Once the data is exported to .OLM files, click ‘Finish.

Keep this OLM file somewhere safe for future purposes, such as, if your Mac Outlook gets corrupt and damages the native profile folders. You can also use this file to share emails and contacts with other Mac Outlook users. And also, through third-party email migration tools, you can convert this file to other formats for Apple Mail, Thunderbird, or other clients.

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Use TimeMachine to Automatically Backup Outlook 2016 for Mac Data

TimeMachine is an Apple OS program that allows you to backup data, preferences, and other items. It’s best use is to set up a backup schedule to automatically make copies of the files on a regular basis. In the tutorial below, we’ll learn how to use it to set up a regular backup schedule for Outlook 2016 data.

1. On the Apple Menu, click ‘System Preferences’ –> Time Machine
2. Switch the TimeMachine “ON” and click “Select Backup Disk”
3. You can also click “Options” to choose what items you want to backup. If you want only to backup Outlook data, un-check all other programs and items other than Outlook.
4. Select the location to save the backup files and click “Use Disk”

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NOTE* – TimeMachine requires an external hard drive (USB, FireWire, or Mac OS server), and it is usually a backup machine for your entire Mac (not limited to just Outlook). Also note that when you restore the backup files from TimeMachine, it may take a long time for Outlook to restore data completely.

As said earlier, you can use these files for various reasons. One of the most common ones is to keep them in a secure location for safekeeping. You can share them with other Mac users if you want to share the data such as emails and contacts.

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If you are moving to another client or want to share the OLM file with a user that doesn’t have Mac Outlook, you need to convert it to the appropriate format (like EML for Outlook Express, MBOX for Apple Mail, and so on). Use “OLM Extractor Pro” as a third-party tool to convert your backed up OLM file to all major Mac email clients’ format.